Catholic School Parent Council Roles – St. Brigid CSPC

St. Brigid CSPC

Catholic School Parents Council

Catholic School Parent Council Roles

Role	Responsibilities and Time Commitment
Chair or Co-Chairs (Co-chairs are recommended.)	• Call and lead council meetings. • Prepare meeting agendas in consultation with the principal. • Participate in relevant information and training sessions. • Communicate regularly with the principal and work collaboratively to improve student achievement. • Ensure regular communication with the school community. • Consult with senior board staff and trustees as required.
Vice-Chair (Optional; may be replaced by co-chairs.)	• Participate in council meetings. • Assist or fill in for the chair when necessary. • Serve as a link between the council and the community in support of school programs that improve student achievement.
Secretary	• Record and maintain minutes of council meetings. • Prepare the minutes for review at the next meeting. • Provide the local trustee with copies of meeting minutes upon request. • Forward approved minutes to the communications and website representatives for publication.
Treasurer or Co-Treasurers	• Maintain accurate records of all council funds. • Deposit funds raised into the bank account. • Issue cheques for approved invoices. • Prepare financial statements and balance sheets. Co-treasurers have worked well in the past because they reduce the workload. At least one treasurer should be able to visit the school occasionally to obtain signatures and collect invoices or other documents.
Communications Representative	• Maintain electronic parent contact lists, adding or removing contacts as requested. • Send notices and information to parents by email, including eNews and the monthly newsletter. • Coordinate communications with the web and social media coordinator.
Web and Social Media Coordinator	• Update the website in accordance with the duties and guidelines approved by the council. • Manage the council’s social media accounts. • Coordinate the posting and distribution of information with the communications representative.
Special Events Representative	• Coordinate special events, such as guest speakers and teacher luncheons. • Liaise with the community regarding school and community events. • Assist the council with fundraising. Multiple special events representatives may serve on the council, with one person designated to lead each event. The time commitment varies: representatives may contribute a few hours occasionally or focus on a single event.
Special Education Representative	The special education representative supports parents and caregivers of children with learning differences. • Help families find the information and resources they need. • Review Special Education Advisory Committee meetings and report matters of particular interest to the school. • Attend school board meetings related to special education when required.
OAPCE Representative	The Ontario Association of Parents in Catholic Education (OAPCE) representative meets monthly with representatives from other councils in the area. The representative serves as a liaison between the council and the school board, sharing relevant issues and information from the board office and other schools.
Church Liaison	Serve as a liaison between the council and St. Brigid Catholic Church, keeping the council informed about relevant parish events, issues, and information.